Job Summary

We are looking for a responsible and detail-oriented HR & Finance Executive to manage day-to-day HR operations along with basic finance and accounts activities. The role includes recruitment, payroll coordination, staff documentation, billing support, expense tracking, and reporting.

Key Responsibilities

✅ HR Responsibilities

Recruitment & Staffing

• Handle hiring for Sales Staff, Store Manager, Marketing, Back-office, Production staff
  
• Coordinate interviews and follow-ups with department heads
  
• Maintain recruitment trackers and candidate database
  

Onboarding & Documentation

• Manage joining formalities and onboarding process
  
• Maintain employee files, contracts, and HR records
  
• Prepare HR letters: Offer, Appointment, Confirmation, Experience, Relieving, Warning letters
  

Attendance, Leave & Payroll Support

• Track attendance, leaves, incentives, and overtime (if applicable)
  
• Share accurate salary inputs with accounts / management
  
• Assist in payroll coordination and employee queries
  

Employee Support & Engagement

• Support employee engagement activities and grievance handling
  
• Maintain discipline and workplace policies across office/store staff
  

✅ Finance & Accounts Responsibilities

Daily Accounts & Billing Support

• Assist with sales entry, billing data, and invoicing (if required)
  
• Maintain petty cash records and daily expense tracking
  

Purchase & Vendor Coordination

• Track purchase invoices and vendor payments
  
• Coordinate with vendors for bills, quotations, and payment status
  

Reporting & Documentation

• Prepare weekly/monthly reports for:
  - sales summary
  - expenses
  - pending payments / collections
  
• Maintain proper filing of bills, vouchers, and finance documents
  

Bank & Payment Follow-up

• Coordinate bank deposits, UPI/card payment reconciliation (if required)
  
• Follow up on customer payments and credit records
  

Requirements

• Graduate (Commerce/Business preferred)
  
• 1–3 years experience in HR + Accounts/Finance role (retail preferred)
  
• Knowledge of:
  
  - HR documentation & recruitment process
  - basic accounting and Excel reporting
  
• Good communication + coordination skills
  
• Honest, organized, and able to handle confidential data
  

Preferred Skills

• Experience working in Retail / Jewelry / Fashion industry
  
• Knowledge of Tally / Zoho Books / QuickBooks (preferred)
  
• Payroll & compliance knowledge (PF/ESI basic understanding)